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Alpha- Administrative Assistant Summit, NJ

Project Description:

Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.

  • Providing administrative support manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports. Person will initially support 1 Executive Director and the Strategy & Operations team.

  • Implementing/organizing/maintaining documents and records.

  • Updating invoice tracking for supervisors.

  • Providing backup support to Sr. Executive Assistant to support Executive GM, when EA is out of office.

  • Maintain contact/group lists for the team and sending out groups emails as needed.

  • Onboard new hires and order office supplies (as needed).

  • Ordering catering, setting up/cleaning up catering for meetings.

  • Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.

Required Skills:

  • Proven admin or assistant experience.

  • Knowledge of office management systems and procedures.

  • Excellent time management skills and ability to multi-task and prioritize work.

  • Attention to detail and problem-solving skills.

  • Excellent written and verbal communication skills.

  • Strong organizational and planning skills.

  • Ability to handle confidential information.

  • Proficient in MS Office.

  • At least 5 years of experience in the field or in a related area.

  • High school diploma or equivalent; college degree preferred.

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